New School of Medicine Employees

Occupational Health Services welcomes you! As part of your onboarding, your immunization records and history will be reviewed in relation to your job duties. 

Complete your Health History form

  1. Download, complete and save your WashU Occupational Health History Form.
  2. Obtain a copy of your previous immunization record. See the Occupational Health History Form above for the list of specific immunization requirements.
  3. Send one email with your completed history form and your previous immunization records attached to occupationalhealth@wustl.edu.

Please allow up to ten business days for Occupational Health to process your immunization records. You will receive a follow-up email outlining any next steps.

If you do not have access to a computer, ask your supervisor or contact Occupational Health to print the paperwork for you to complete.

Upload Immunization Requirements

Influenza Vaccination (mandatory)

All WashU faculty, staff and students are required to receive the annual influenza vaccine with limited exemptions. For additional information see the Influenza Vaccination Policy.

You are required to have a current, seasonal influenza vaccination or approved religious or medical exemption, from October 1st to March 31st within 10 business days of employment. Once you have the appropriate documentation, upload to your employee health electronic record in ReadySet.

Upload flu vaccine documentation

  1. Take a picture or scan your influenza proof of vaccination (Formats accepted: pdf, png, jpg).
  2. Log in to your ReadySet account and go to the ‘My Health’ tab.
  3. Choose ‘Documents’ from the side navigation and ‘Upload Document.’
  4. Click ‘Select a File’ to upload the document.
  5. Name the file in the “’Document Name’ field.
  6. Select ‘Document Type’ and ‘Influenza Vaccination.’
Go to ReadySet

COVID-19 Vaccination (mandatory)

All new WashU employees are required to provide proof of full immunization with an FDA-authorized or World Health Organization approved COVID-19 vaccine or an approved religious or medical exemption. For additional information see the COVID-19 Vaccination Policy.

Employees must complete the one-dose vaccine or two-dose vaccine series, or have an approved vaccine exemption within 30 days of employment. Schedule your vaccine with WashU by emailing covidvaccine@wustl.edu. Once you have documentation, upload to your employee health electronic record in ReadySet.

Upload COVID-19 vaccine documentation

  1. Take a picture or scan your COVID-19 proof of vaccination (Formats accepted: pdf, png, jpg).
  2. Log in to your ReadySet account and go to the ‘My Health’ tab.
  3. Choose ‘Documents’ from the side navigation and then click ‘Upload Document.’
  4. Click ‘Select a File’ to upload the document.
  5. Name the file in the ‘Document Name’ field.
  6. Select ‘Document Type’ and ‘COVID-19 Vaccination.’
Go to ReadySet

Requirements for Healthcare Personnel

Those who work in a hospital/clinic or patient care area, or who have direct contact with patients or research study participants.

Measles, Mumps, and Rubella Immunity
  • Written, authentic documentation of two doses of measles, mumps and rubella (MMR) vaccines, at least 28 days apart, after the first year of life
  •  Or laboratory evidence of immunity
  • Employees born before 1957 are required to have titers checked but vaccination is not required, unless under outbreak conditions.
Tuberculosis (TB)
  • Two TB skin tests or one Interferon-Gamma Release Assay (IGRA, the blood test for TB infection) within the past year.
  • If the employee has had a positive test in the past, they must provide proof of the positive TB test and last chest x-ray report.
  • The Bacillus Calmette–Guérin (BCG) vaccine is not a contraindication to testing; IGRA testing is able to differentiate between BCG vaccination and latent TB infection. 
Varicella
  • Written, authentic documentation of two doses of varicella vaccine, at least 28 days apart, after the first year of life
  • Or laboratory evidence of immunity
  • Or diagnosis of varicella disease by a health-care provider,
  • Ordiagnosis of herpes zoster by a health-care provider.
Tetanus, Diphtheria, and Pertussis (Tdap)

Written, authentic documentation of one dose of Tdap Vaccine

Hepatitis B

Staff at risk for occupational exposure to blood, body fluids, contaminated sharps or human cell lines must be vaccinated or decline within 10 days of beginning work. If employees chose to decline, a declination form must be signed.

Medical Evaluation Questionnaire for Respirator Use

Providers that are required to wear N-95 respiratory protection need to have an initial medical evaluation and approval prior to wearing an N-95. The employee will need to request a medical evaluation through Workday, by following the instructions below.

  1. Login to Workday@WashU.        
  2. Click the Requests application.
  3. Click the Create Request button.
  4. From the Request Type menu, select Request Types without Workday Objects.
  5. Select the Respirator Request option.
  6. Click Ok.
  7. Carefully review the information provided under the Request a Respirator section and follow the instructions applicable to you
  8. Enter a Comment, if desired.
  9. Click the Submit button.
  10. Occupational Health will email you a link to your electronic employee health record ReadySet, for you to access to complete a medical survey.  Once your medical evaluation is approved you will receive notification from your Workday account.